Personal Assistant (PA) to Director

Join Vanguard Energy Group as a Personal Assistant (PA) to our Director and become the backbone of executive efficiency in one of Indonesia’s leading energy firms. This role offers a unique opportunity to work closely with senior leadership, ensuring seamless operations and strategic execution. Based in Jakarta Selatan, you’ll be the first point of contact for high-level executives, handling everything from scheduling and travel arrangements to managing complex projects and communications.

As a Personal Assistant (PA), you’ll wear many hats. Your daily tasks will include coordinating meetings, preparing travel itineraries, managing executive calendars, and ensuring all administrative tasks are completed with precision. You’ll also be responsible for maintaining detailed records, handling confidential information with the utmost discretion, and providing exceptional support to our Director. This role is perfect for someone who thrives in a fast-paced environment, is highly organized, and has a keen eye for detail.

At Vanguard Energy Group, we value professionalism, efficiency, and a commitment to excellence. If you’re ready to take on this challenging yet rewarding role, we invite you to apply and be part of our dynamic team.

📋 Tanggung Jawab Pekerjaan

• Coordinate and manage the Director’s schedule, including appointments, meetings, and travel arrangements.
• Prepare and distribute meeting agendas, minutes, and follow-up materials.
• Handle travel bookings, including flights, accommodations, and local transportation.
• Manage and maintain the Director’s calendar and contact database using Outlook or similar software.
• Assist with the preparation of presentations, reports, and other documents as needed.
• Provide administrative support for executive meetings and events.
• Maintain confidentiality and handle sensitive information with discretion.
• Support the Director in managing their inbox and responding to emails and messages.

🎓 Kualifikasi & Syarat

• Bachelor’s degree in Business Administration, Administration, or a related field.
• Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role.
• Proficient in Microsoft Office Suite, particularly Outlook and Word.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with travel and event planning software is a plus.
• Ability to handle confidential information with discretion and professionalism.

🛠️ Keahlian

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